District Nine, Altrusa International Inc.
Altrusans providing leadership and service to communities throughout Texas
 
District Job Descriptions
POSITION: GOVERNOR-ELECT
ELECTION: Shall be elected by ballot biennially at the regular scheduled annual conference. Any nominee who shall receive a majority of valid votes cast shall be declared elected.
TERM OF OFFICE: Two years
ROLE: Assists the Governor by participating in the administration of the District and conducts activities necessary to assure a smooth transition when assuming the office of Governor.
RESPONSIBILITIES:
  1. Preparation: To use the biennium as preparation for the governorship.
    1. Review District Conference and Board meeting reports for the two previous years.
    2. Become familiar with job descriptions and ensure role clarification with appointments.
    3. In the year preceding installation as Governor, appoint a District Secretary, Chairs and Members for all standing and special committees, except Nominating.
    4. Identify Altrusans able and available for District leadership roles
    5. Make definite plans and establish goals for the next biennium, involving in-coming chairs in planning to achieve them
    6. Attends Governor-Elect Training arranged by International
  2. Board Meetings: To serve as a member of the District Board of Directors and to participate fully in the administration of the District.
  3. Governor: To maintain regular communication with the Governor on all matters pertaining to this position and assist with the work of the District as the Governor may request. Assume the office of Governor with full authority of the presiding officer at any District Board meeting or District Conference in the absence of the Governor or in the event of the Governor’s inability to act as directed by Altrusa International, Inc. Bylaws, Article XI(e).
  4. By-laws, Policies and Procedures: To become familiar with the following:
    1. By-laws on all three levels of Altrusa to become familiar with their provisions.
    2. Parliamentary Procedures.
    3. The duties for all District Officers as set forth in the District By-laws.
    4. The District policies and procedures
  5. District: To know the District, study its geography and locations for clubs. Gain as complete knowledge of the clubs as possible (service projects, membership trends and program meetings) by reading the most recent newsletters and Activity Reports.
  6. Conference: Plan the President-Elect training for the Conference when being installed as Governor.
  7. Meetings: Attend all meetings – Conference; Pre and Post Conference, Mid-Year Board meetings; Finance Committee meetings; Fall Leadership Event. Prepare a year-to-date report for the Mid-Year Board meeting and a written annual report for inclusion in the Conference packet.
  8. District Visitations: To visit clubs as assign by the Governor. Visitation involves writing a letter prior to the visit, conducting the visitation, sending a thank you and evaluation to the club president, and writing the follow-up report for the club file, as well a short oral report at either the Mid-Year or Pre-Conference Board Meeting.
  9. International Foundation: To know how the Altrusa International Foundation works.
  10. Expenses: To submit reimbursement forms promptly for expenses covered in the District Policies.
  11. Records: To maintain a record of duties performed during the term of office to act as a guide to a successor.
  12. News of Mighty Ninth: To contribute articles as assigned by the Governor.
  13. Correspondence: To respond promptly to any communication from local clubs, other District Officers or from Altrusa International.
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