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The following documents give a detail description of the expenses covered by the International and District dues.
Primary and Non-Primary Membership (formerly Dual Membership)
Updated March 2021- A Non-Primary Member is required to complete the Non-Primary Membership application form for the initial enrollment. Do not send a copy of the form to the District Treasurer. The Club will email the form to International (altrusa@altrusa.org). International will enter the Non-Primary Membership in Group Tally. The Non-Primary club must reconfirm all Non-Primary members at renewal by having the form completed (again) and emailing to International. Non-Primary Members are not entered in the District Website (ClubRunner).
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Transfer a Membership to a new Club.Group Tally : The transferring member will complete a Transfer Membership Application for the new Club and pay new club dues, if required by the new club. The new Club will email the transfer application to International (altrusa@altrusa.org). International will terminate the original membership and transfer the membership to the new club in Group Tally. District Website (ClubRunner) : The original Club will terminated the membership as of the date of transfer and the new Club will add the transferring Member as a new Member as of the date of transfer.
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Carefully review the requirements for Emeritus status to ensure the member meets all eligibility criteria. Once eligibility is confirmed, complete the Request for Approval of Emeritus Membership Status form. Click the link above for a copy. Send the completed form to the District Governor for review. The District Governor will present the request at the next District Board meeting for approval. The District Governor will notify the Club and International of the approval. International will then update the member’s status to Emeritus in Group Tally. The Club will update the membership record under "Organization, Change Status, Change Membership Status" to Honorary and "Edit Member Designations" select "Emeritus" in the District Website (ClubRunner).
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District and International Dues
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Changing Bank Signature AuthorityPlease take a moment to read through this helpful document to better prepare yourself for the process of changing signature authorities on your club’s bank account. While each financial institution may have slightly different requirements, this guide outlines the key steps and documentation you will need so you are prepared. Most importantly, it explains exactly what needs to be included in your meeting minutes to meet bank expectations and ensure a smooth transition.
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Voucher Template for Reimbursement **NEW Aug 2026**The Template is used to request payment from the Club or Foundation account for approved expenses that have already been paid out-of-pocket. This form ensures accurate record keeping, proper authorization, and timely reimbursement. All reimbursement requests must be accompanied by original receipts or clear copies showing proof of payment. This process helps maintain transparency, accountability, and proper financial tracking for all Club and Foundation expenses. It may be completed and submitted online or printed and completed as a hardcopy.
Click here for a copy of the fillable voucher.(update 8-2026)
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Sample Letter for Donation RecognitionDonation acknowledgment letters provide donors with written confirmation of their contribution, express appreciation for their support, and help build trust and goodwill with your organization. They also serve as an official record for accounting purposes and may be needed by donors for tax documentation, depending on the organization’s tax status. Using these letters consistently demonstrates professionalism, transparency, and good stewardship of contributions.
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ANNUAL FINANCIAL REVIEW OF THE BANK ACCOUNT **NEW Aug 2026**Good record keeping protects both the Treasurer and the organization by ensuring that all funds are properly documented, accounted for, and reported. At the end of the fiscal year, an independent financial review should be conducted. This review is intended to ensure there is proper documentation for each transaction. It is a valuable process that helps verify the accuracy of financial records, promotes transparency, strengthens internal controls, and provides support and guidance for future Treasurers. This document serves as a baseline for conducting year-end bank account reviews for both Clubs and Foundations.
Preparing for the Financial Review
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International Foundation Donation
Use this link to make donations for Club 52, Lamplighter, Disaster Relief, etc. If making a group payment or payment for several club members (i.e. multiple Club 21 payments), use the comments section to provide details about the donation.
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Quick Links
Charitable Raffles and Casino/Poker Night
- Click here for the Texas Attorney General website containing the latest information for charitable raffles and casino poker night.